Planning a furniture package for a villa? A supplier can review your brief more effectively when each requested item can be connected to a room, a quantity and a set of requirements. The most useful starting documents are your latest floor plans and a room-by-room furniture list or bill of quantities (BOQ). They do not need to be perfect: mark unknown dimensions or finishes as to be confirmed and identify the drawing revision you are sharing.
1. Floor plans: show where the furniture goes
Send plans for the levels and spaces in scope, with room names, dimensions and a drawing scale or dimension references. Mark the intended location of major pieces where you can. Door swings, circulation routes, staircases, lifts and other access constraints can affect both furniture size and delivery planning. If you have elevations or interior details for fitted pieces, include those too. A rendered image can explain the design direction, but it should not replace measured drawings.
2. A room list or BOQ: connect each item to a space
A useful schedule has one line per furniture type and room: room name, item description, reference image or drawing number, target size, quantity and any notes. For repeated bedrooms, state whether the same specification applies to every room. Separate loose furniture from fixed cabinetry and from other furnishings so the proposed scope is clear. If your BOQ is incomplete, send the version you have and highlight provisional items.
3. Dimensions: distinguish measured sizes from targets
Provide target length, width and height in millimetres for each item where known. For fitted furniture, show wall dimensions and any site conditions that affect installation. Note whether a measurement is a finished product size, an available space or an approximate design target. For seating, tables and beds, reference images help with proportions, but a product photograph alone cannot establish the required dimensions. Site measurements and final production drawings may need separate confirmation before manufacture.
4. Quantities: count products, not just rooms
List the number of each item and indicate any options or variations. For example, a villa may have several bedrooms but different bed sizes, bedside arrangements or finishes. A room count without a product count can leave the furniture scope ambiguous. Mark alternatives as alternatives rather than adding them to the confirmed quantity.
5. Materials and finishes: identify what matters most
Share upholstery preferences, timber or veneer direction, metal finishes, colours and any performance or destination-market requirements you already know. Attach reference photographs or sample codes where available, and say whether they are exact specifications or visual references. Material availability, construction details and sample approval should be reviewed for the proposed items; a reference image is not automatically a production specification.
6. Project location and target delivery date: give context
State the villa’s city and country, the requested delivery date and the current project stage. Tell the supplier whether you need furniture supply only or want to discuss packaging, transport or other coordination. Shipping terms, access, on-site responsibilities and the achievable programme must be agreed for the specific project. A target date is useful for planning, but it is not a confirmed production or delivery commitment.
A simple first-submission checklist
- Latest available floor plans, with revision date or number.
- Room list or BOQ, even if some lines are provisional.
- Item references and known dimensions in millimetres.
- Approximate quantities and any room-to-room variations.
- Material, finish or sample references already selected.
- Project city and country, project stage and target delivery date.
If you are missing a schedule, start with your plans and a short list of priority rooms and furniture. Dirani Design can review the information you have and identify which details need clarification before a proposal can be prepared. Product scope, specifications, samples and responsibilities are confirmed project by project.
Share your villa furniture brief
Send a short project inquiry with your location, spaces, approximate quantities and target timing. You can then email your existing drawings or BOQ to [email protected]. You do not need to wait until every finish and dimension is final to start the conversation.